Catering cannot be priced accurately from a single price list: even for the same number of guests, the venue, the menu and the service format change the cost considerably. That is why Flex Catering prepares a tailored, itemised written quote for every event. This guide explains what drives the price and what information you need when asking for a quote.
Menu types and what drives their price
| Menu type | Main price drivers | Best suited for |
|---|---|---|
| Coffee break | Duration (half / full day), variety and number of service rounds | Meetings, seminars, training |
| Trade fair stand catering | Number of days, daily visitors, service set-up at the stand | Trade fairs and congresses |
| Cocktail (cold and hot canapés) | Variety, pieces per guest, event duration | Openings, launches, receptions |
| Plated (set) menu | Number of courses, ingredients, number of service staff | Galas, corporate dinners, receptions |
| Wedding menu | Menu content, guest count, kitchen facilities at the venue | Weddings, engagements, henna nights |
| Buffet | Number of dishes and stations, live cooking | Large corporate events |
What is included in the price?
- Service staff
- Plates, cutlery and service equipment
- Transport and team travel
Prices exclude VAT. Events outside İzmir (Çeşme, Urla, etc.) carry an additional travel charge.
What changes the price the most?
- Location: Distance from central İzmir, whether a kitchen can be set up on site, and whether food is cooked on site or brought in.
- Number of guests: Size of the service team and set-up time. As guest numbers grow the total rises, while the cost per person usually falls.
- Menu content: Number of dishes, ingredients and presentation style.
- Service format: Cocktail, buffet or plated. Table service needs more staff and equipment.
- Duration and timing: How many hours catering runs, how many service rounds there are, and set-up and clear-down times.
Why we do not publish a fixed price list
A price list cannot account for the venue's kitchen facilities, travel, the size of the service team or the ingredients on the menu. A figure picked from a list rarely reflects the real cost and leads to surprises at the quote stage. Our written quote shows clearly what each item covers. When comparing quotes, we recommend looking at the total amount and the services included rather than the per-person figure.
Information to prepare when asking for a quote
- Event date, start time and duration
- Estimated number of guests
- Venue address and whether there is a kitchen or preparation area
- Type of event and preferred service format (cocktail, buffet, plated)
- Menu preferences and dietary needs (vegan, vegetarian, gluten-free)
- Any extra needs (drinks service, equipment, event planning support)
Tasting and booking
For events of 100 guests or more, a free chef's tasting is offered once the contract is signed. We recommend booking at least 48 hours ahead for small events and at least one week ahead for 100 guests or more. Menus are checked by a dietitian; vegan, vegetarian and gluten-free options are prepared on request.
Getting a quote
Send us the details above and we will prepare an itemised written quote for your event.
With your event, you are sharing not only flavor but also kindness. Contact us now and let us begin making a difference for you.
Address: 5709/4 St. No:26 Cennetoğlu District, Karabağlar / İZMİR
Phone: +90 232 482 34 62
Email: info@flexcatering.com
This guide is for budget planning only. Every event is priced individually according to date, venue, guest count, menu and scope of service, and the valid price is the one in the written quote prepared for you. Last updated: October 2026.
Frequently asked questions
The per-person price depends on the menu type, guest count, venue and service format. Instead of a fixed price list we prepare a written quote for every event; just send us the date, guest count, venue and menu preferences.
No, prices exclude VAT.
Yes; service staff, plates and cutlery, service equipment, transport and travel are included.
Yes, events outside İzmir carry an additional travel charge.
For events of 100 guests or more, a free chef's tasting is offered once the contract is signed.